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Guests answer on their phones, in whatever country they are in. You open one screen and know who is coming to what, what the kitchen has to cook, and who still has not said.
Guests
71 of 104 replied
For the kitchen
4 people haven't chosen a meal. They still need feeding.
An example, with invented names and figures — not a real couple's guest list.
An aunt at the traditional and the reception answers each one on its own, with her own headcount for each. Your counts are per event because that is how the day is actually run — the hall at noon and the hall at seven are different rooms with different numbers.
Meal choices are totalled by head rather than by reply, so a party of three who all chose the sea bass is three portions. People who have not chosen anything are counted too, in their own line, because they still have to be fed and that is the number caterers are most often given wrong.
Never rolled into a total. “No shellfish” and “no nuts” are not two of the same thing, and the kitchen needs to know whose plate each belongs to.
One row per guest per event, with their reply, headcount, meal, notes and table. Guests who have not answered are rows too, so what you hand your caterer is the guest list rather than a list of the people who were organised.
Build the whole thing and look at it before you pay anything.
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